Camera Ready Paper Submission Guideline

Camera Ready Paper Submission Deadline: 30 August 2026

Conference Dates: 18-19 September 2026

Authors are requested to check the formatting of the paper prior to final camera ready submission. A paper will appear in the proceedings:

If at least one of the authors of the finally accepted paper registers by paying appropriate fees before the registration deadline,
Submit the IEEE e-copyright form online,
Upload a camera-ready version of the paper (as per the instructions), and
Fills up the Google form, and Presents the paper as per the schedule

IEEE reserves the right to exclude an accepted paper from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore. Please follow the following steps to finalize the camera ready version of your paper:

The final camera ready paper submission is due on 30 August 2026.

Please follow the following steps to finalize the camera-ready version of your paper:

STEP 1: FINAL CAMERA READY PAPER PREPARATION

Address Reviewer Comments: Carefully revise your manuscript according to the reviewers’ feedback and thoroughly proofread it to correct all grammatical errors and typos.

Formatting & Template: Format your paper using the standard IEEE conference templates.

Author Details: Include all author names, affiliations, postal addresses, and email addresses in the final manuscript.

Specifications:

Page Limit: 4 to 6 pages (strictly enforced; papers cannot exceed 6 pages, including all figures, tables, and references).

Paper Size: US Letter or A4 format.

File Size: Maximum allowable size is 10 MB.

Language & Security: The paper must be written in English, contain no password protection, and have all fonts embedded.

Plagiarism Policy: Similarity reports must be below 30%. Papers exceeding a 30% similarity index will not be processed.

Header & Footer Requirements: You must insert the following exact copyright notices on the first page of your paper:

Header (top left side)

5th IEEE International Conference on Robotics, Automation, Artificial-intelligence and Internet-of-Things (RAAICON 2026)

18-19 September 2026, Jashore University of Science and Technology (JUST), Jashore, Bangladesh

Footer (bottom left side)

For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3195-3824-6/26/$31.00 ©2026 Crown
For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3195-3824-6/26/$31.00 ©2026 European Union
For all other papers, the copyright notice is: 979-8-3195-3824-6/26/$31.00 ©2026 IEEE

STEP 2: IEEE XPLORE COMPATIBILITY OF PDF FILE

The final camera-ready pdf file of your paper must be IEEE Xplore Compatible. You may convert your paper from your source application format to Xplore-compatible PDF by usingIEEE PDF eXpress. In brief, you need to follow the following steps:

First-time users should create an IEEE PDFeXpress® account, entering basic contact information, and getting confirmation of account creation email.
Login to IEEE PDFeXpress using the following info: 72212X for the Conference ID , Your registered email address & Your password
Once you login
Upload the source file that contains your paper for conversion
Receive by email the IEEE Xplore-compatible PDF of your paper
Next you need the camera-ready pdf file that is generated from the IEEE PDF eXpress or passed by the PDF eXpress compliant checking). The PDF eXpress compatibility file should be renamed as {pdf (For example: 981.pdf)}
Please along with IEEE PDF eXpress compliant pdf file preserve a copy of the compliance message from PDF eXpress which needs to be submitted during your registration. The submitted proof should be renamed as PID_pdfeXpress.pdf.

STEP 3: CAMERA READY PDF FILE SUBMISSION

Upload your final camera-ready PDF file of the paper (Generated from IEEE PDF eXpress or Passed the PDF eXpress compliant check) by clicking the “Create Camera Ready Submission” field shown in “Actions” Column of the Author Console and submit your final camera ready through the system.

The submitted proof should be renamed as { PID_express.pdf (For Example: 981_express.pdf) }

Note:

All submissions must have no password protection on the PDF file, and all fonts must be embedded.
All submitted papers must be written in English.

STEP 4: ELECTRONIC IEEE COPYRIGHT FORM (ECF) SUBMISSION

Login to your Microsoft CMT Author Portal: https://cmt3.research.microsoft.com/RAAICON2026
Click on the “Submit the IEEE Copyright Form” field shown in “Actions” Column of the Author Console.
Follow the onscreen instructions to complete the eCF process. The signed PDF document will be generated automatically.
You will have the ability to download the document. The authors will also receive an attached copy of the copyright form in email.
Download a copy of this copyright form, rename it as PID_copyright.pdf (e.g., 981_copyright.pdf), and upload it to CMT as an additional document. Note: Electronic submission is mandatory; physical forms are not accepted.

Note:

Only electronic submission of copyright form is allowed and transferring IEEE copyright form electronically is a necessary requirement for publishing your paper in IEEE Xplore.

Awards, grants, & other facilities for in-person participants. For more details, click here.

STEP 5: REGISTRATION

Please check registration details at the conference website and do your registration in order to participate in the IEEE RAAICON 2026 Authors are required to register and pay their registration fee by the Deadline. Note that for each paper, one of the authors must complete the author registration and pay their registration fee by the Deadline.
Please Use the following link : Registration
A scanned copy (PDF) of your payment slip needs to be uploaded by renaming it as PID_payment slip.pdf. After completing the payment, fill up this Google form.

STEP 6: Paper Presentation

Registered papers must be presented during the conference technical sessions (18-19 September 2026). The official presentation schedule and explicit presentation guidelines will be published on the conference website soon.

Summary of Files to Upload to CMT

File Name (Example for ID 981)	Description	Requirement
981.pdf	Main Camera-Ready Paper (from PDF eXpress)	Mandatory
981_express.pdf	IEEE PDF eXpress Success/Compliance Message	Mandatory
981_copyright.pdf	Signed IEEE Electronic Copyright Form	Mandatory
981_payment.pdf	Scanned copy/PDF of the payment slip	Mandatory
981_ieee.pdf	Proof of active IEEE Membership (valid through Dec 2026)	If applicable
981_ieee_ras.pdf	Proof of active IEEE RAS Membership (valid through Dec 2026)	If applicable
981_student.pdf	Proof of valid student status	If applicable
981_online.pdf	Author Online Presentation Request Form	If applicable