Authors are requested to check the formatting of the paper prior to final camera ready submission. A paper will appear in the proceedings:

  • If at least one of the authors of the finally accepted paper registers by paying appropriate fees before the registration deadline, 
  • Submit online the IEEE e-copyright form, 
  • Upload camera-ready version of the paper (as per the instructions), and 
  • Fills up the Google form, and Presents the paper as per the schedule. 

IEEE reserves the right to exclude an accepted paper from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore. Please follow the following steps to finalize the camera ready version of your paper:

The final camera ready paper is due on 14 November 2025

Please follow the following steps to finalize the camera-ready version of your paper:

STEP 1: FINAL CAMERA READY PAPER PREPARATION

  1. You are requested to revise your manuscript carefully according to the comments of the reviewers and do thorough proofreading of the manuscript to confirm that it will require no revision.
  2. Please carefully correct grammatical errors and typos.
  3. Please properly format the paper.
  4. Prepare your paper using the standard IEEE conference templates. 

Similar to the initial submission, following criteria must be followed:

1) Paper Length: US Letter or A4, 

2) Allowable file size: 5 MB

3) At this stage, the authors must include their names, affiliations, postal addresses, and email addresses in the paper.

4) Insert header and footer (appropriate copyright notice) on the first page of your paper as follows:

Header (top left side)

2025 IEEE 4th International Conference on Robotics, Automation, Artificial-Intelligence and Internet-of-Things (RAAICON)

27-28 November 2025, Military Institute of Science and Technology (MIST), Dhaka, Bangladesh

Footer (bottom left side)

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3315-9281-3/25/$31.00 ©2025 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-9281-3/25/$31.00 ©2025 European Union
  • For all other papers the copyright notice is: 979-8-3315-9281-3/25/$31.00 ©2025 IEEE

5) Page limit: 4-6 pages (including all figures, tables, and references. Under any circumstances cannot exceed the limit of 6 pages)

Plagiarism and Multiple Submissions: IEEE RAAICON 2025 will strictly follow IEEE policies for plagiarism and multiple submissions.

You need to check the similarity report and reduce the similarity of your paper below 30%. The conference committee will not be able to process your paper if the similarity is more than 30%.

STEP 2: IEEE XPLORE COMPATIBILITY OF PDF FILE

The final camera-ready pdf file of your paper must be IEEE Xplore Compatible. You may convert your paper from your source application format to Xplore-compatible PDF by using IEEE PDF eXpress. 

In brief you need to follow the following steps:

  1. First-time users should create an IEEE PDFeXpress® account, entering basic contact information, and getting confirmation of account creation email.
  2. Login to IEEE PDFeXpress using the following info:
    • 69033X for the Conference ID
    • Your registered email address
    • Your password
  3. Once you login:
  • Upload the source file that contains your paper for conversion
  • Receive by email the IEEE Xplore-compatible PDF of your paper
  • Next you need the camera ready pdf file that is generated from the IEEE PDF eXpress or passed by the PDF eXpress compliant checking). The PDF eXpress compatibility file should be renamed as { PID.pdf (For example: 128.pdf) }
  • Please along with IEEE PDF eXpress compliant pdf file preserve a copy of the compliance message from PDF eXpress which needs to be submitted during your registration. The submitted proof should be renamed as 128_express.pdf.

STEP 3: CAMERA READY PDF FILE SUBMISSION

Login to your Microsoft CMT Author Portal:

https://cmt3.research.microsoft.com/RAAICON2025

Upload your final camera ready PDF file of the paper (Generated from IEEE PDF eXpress or Passed the PDF eXpress compliant check) by clicking the “Create Camera Ready Submission” field shown in “Actions” Column of the Author Console and submit your final camera ready through the system. The submitted proof should be renamed as { PID_express.pdf (For Example: 128_express.pdf) }

Note:

  • All submissions must have no password protection on the PDF file, and all fonts must be embedded.
  • All submitted papers must be written in English.

STEP 4: ELECTRONIC IEEE COPYRIGHT FORM (ECF) SUBMISSION

Login to your Microsoft CMT Author Portal: 

https://cmt3.research.microsoft.com/RAAICON2025

Click on the “Submit the IEEE Copyright Form” field shown in “Actions” Column of the Author Console. Follow the instruction of electronic IEEE Copyright Form (eCF) to complete the e-Copyright submission. A PDF copyright document will be created and stored on the IEEE file system automatically. You will have the ability to download the document. The authors will also receive an attached copy of the copyright form in email. A copy of the copyright form needs to be uploaded during final camera ready submission as additional document. Please rename it as PID_copyright.pdf.

Note: ONLY electronic submission of copyright form is allowed and transferring IEEE copyright form electronically is a necessary requirement for publishing your paper in IEEE Xplore.

STEP 5: REGISTRATION

Please check registration details at the conference website and do your registration in order to participate in the IEEE RAAICON 2025. Authors are required to register and pay their registration fee by the Deadline. Note that for each paper, one of the authors must complete the author registration and pay their registration fee by the Deadline. Please use the following link

Registration

A scanned copy (PDF) of your payment slip needs to be uploaded by renaming it as PID_payment slip.pdf

After completing the payment, fill up this Google form: 

https://forms.gle/RamG9yaz5jKGxXyH9

STEP 6: PAPER PRESENTATION

It is expected that authors of registered papers will be presenting during the conference paper presentation period (November 27-28, 2025). The technical program schedule will be updated to the conference website very soon.

More detailed guidelines about the final presentation will be available on the conference website very soon.

* Summary of the list of camera-ready submission files for upload to CMT:

  1. PID.pdf (Example: 128.pdf) <= Main paper
  2. PID_express.pdf (Example: 128_express.pdf) [IEEE PDF eXpress success message]
  3. PID_copyright.pdf (Example: 128_copyright.pdf)
  4. PID_payment.pdf (Example: 128_payment.pdf)
  5. PID_ieee.pdf, (Example: 128_ieee.pdf), Provide proof of active IEEE membership valid till December 2025 (if applicable)
  6. PID_ieee_ras.pdf (Example: 128_ieee_ras.pdf), Provide proof of active IEEE Robotics and Automation Society (RAS) membership valid till December 2025(If applicable)
  7. PID_student.pdf (Example: 128_student.pdf), Provide proof of valid studentship (if applicable)
  8. PID_online.pdf (Example: 128_online.pdf), Author Online Presentation Request Form (if applicable)