Camera Ready Submission Guideline for IEEE RAAICON 2024

Authors are requested to check the formatting of the paper prior to final submission. A paper will appear in the proceedings if at least one of the authors of accepted paper registers before the registration deadline and presents the paper. IEEE reserves the right to exclude an accepted paper from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore.

The final camera-ready paper is due on 10 November, 2024.

Please follow the following steps to finalize the camera ready version of your paper:

Final Manuscript Instructions

✔ Step 1: Final Paper Preparation

  1. Authors are requested to revise their manuscript carefully according to the comments of the reviewers and do thorough proofreading of the manuscript to confirm that it will require no revision.
  2. Prepare your manuscript using the standard IEEE conference templates available at the link: https://www.ieee.org/conferences/publishing/templates.html 

Similar to the initial submission, following criteria must be followed –

  • Paper length: The maximum allowable pages in the camera-ready paper are 4 pages including all figures, tables, and references. A maximum of two more pages are permissible by paying extra page-length charges
  • Allowable file size: 5 MB.
  • Paper Size: US Letter or A4.
  • At this stage, the authors MUST INCLUDE their names, affiliations, postal addresses, and email addresses in the paper.

Before Creating a PDF you must

  • Add the following copyright clearance code notice to the bottom left corner of the first page of your source document (MS Word or LaTeX).
    979-8-3315-3440-0/24/$31.00 ©2024 IEEE
  • Add the Title of the Conference (Exactly as shown below) on the top left corner of the first page of your manuscript.
    2024 IEEE 3rd International Conference on Robotics, Automation, Artificial-Intelligence and Internet-of-Things (RAAICON)

Please see the following example template:
RAAICON 2024 template for an illustration on where to insert the Copyright Clearance Code Notice and the Title of the Conference.

Plagiarism and Multiple Submissions:
RAAICON 2024 will strictly follow IEEE policies for plagiarism and multiple submissions.

✔ Step 2: IEEE Xplore Compatibility of PDF File

Convert the paper from source application format to Xplore-compatible PDF using “IEEE PDF eXpress Plus”. Note that authors need to embed all fonts in their PDF file and type 3 fonts are not allowed. Please use the following website to convert your source files into an IEEE Xplore-compliant PDF file.

In brief, you need to follow the following steps:

  • Select the New Users – Click Here link.
  • Enter the following:
    • 64172X for the Conference ID
    • your email address
    • a password
  • Continue to enter information as prompted.

The first time authors access the system, please follow the link to the new user. Please note that, in order to access the service, authors need to allow the use of cookies from the PDF eXpress website. Once an author has registered as a new user:

  1. Upload the source file that contains the paper for conversion
  2. Receive by email the IEEE Xplore-compatible PDF of the paper

Along with IEEE PDF eXpress compliant pdf file, please preserve a copy of the compliance message from PDF eXpress which needs to be uploaded during your registration.

✔ Step 3: Camera Ready Submission

Login to Microsoft CMT Author system:

https://cmt3.research.microsoft.com/RAAICON2024

Upload the final camera-ready PDF file of the paper (Generated from IEEE PDF eXpress or Pass the PDF eXpress compliant check) by clicking the “Create Camera Ready Submission” field shown in “Actions” Column of the Author Console and submit the final camera ready through the system.

Note:

  • All submissions must have no password protection on the PDF file, and all fonts must be embedded.
  • All submitted papers must be written in English.

✔ Step 4 : Electronic IEEE Copyright Submission

Login to Microsoft CMT Author system:

https://cmt3.research.microsoft.com/RAAICON2024

Click on the “Submit the IEEE Copyright Form” field shown in the “Actions” Column of the Author Console. Follow the instructions of the electronic IEEE Copyright Form (eCF) to complete the e-Copyright submission. A PDF copyright document will be created and stored on the IEEE file system automatically. You will have the ability to download the document. The authors will also receive an attached copy of the copyright form in email. A copy of the copyright form needs to be uploaded during final camera-ready submission as an additional document.

Note: Transferring copyright is a necessary requirement for publishing the paper in IEEE Xplore.

✔ Step 5: Registration

Please check registration details at the conference website and complete the author registration in order to participate and present the paper in the RAAICON 2024. Authors are required to register and pay their registration fee by November 10, 2024. Authors are required to register and pay their registration fee by the Deadline. Please use the following link

Registration

✔ Step 6: Paper Presentation

It is expected that authors of registered papers will be presenting during the conference period November 29-30, 2024, and interact with other authors/speakers/guests during the entire conference. The technical program schedule will be updated to the conference website soon.

In addition to the camera-ready final pdf version of the paper, for smooth/uninterrupted operation of the conference sessions, IEEE RAAICON 2024 Committee needs Author’s video presentation (MP4 format, maximum size is 100 MB) [PowerPoint slides with presenting author’s voice narration or recording voice narrated presentation via zoom/other recorder]. It is humbly requested to authors to upload this video presentation by November 10, 2024, as instructed by the TPC. This file will be pre-screened by the TPC and author’s cooperation is expected in finalizing the presentation slides.

On the day of the conference, authors will be needed to be present in corresponding session. To be noted that, the pre-loaded presentation is mandatory to submit so that TPC can decide immediately on any national/global uncertain conditions. However, after the presentation, authors are expected to answer the questions made by the Session Chairs and other participants.

More detailed guidelines about the final presentation and joining the conference sessions will be available on the conference website.